3.702 Maintaining Test and Data Security
- Test Security
- All standardized tests, teacher-created exams, and other assessments must be handled in a secure manner before, during, and after administration.
- Test materials may only be accessed by authorized personnel. Storage must be locked and monitored when not in use.
- Staff may not copy, photograph, share, or disclose test questions or answer keys except as specifically permitted by test publishers or administration.
- Students are prohibited from accessing test content in advance or using unauthorized resources during assessments.
- Any suspected breach (e.g., lost test booklets, compromised online passwords, or observed cheating) must be reported immediately to school administration.
- Data Security
- Student records, test results, and personally identifiable information must be protected in compliance with FERPA (Family Educational Rights and Privacy Act) and applicable state laws.
- Access to digital data systems is restricted to individuals with legitimate educational need, using unique, password-protected accounts.
- Paper records containing sensitive data must be stored in locked files with controlled access.
- Staff must not disclose student information to unauthorized parties, including other students or parents, without proper consent.
- Technology Protections
- Computers and devices used for administering online assessments or managing student data must be secured and password protection.
- Test sessions delivered online must use secure browsers or platforms as directed by the assessment provider.
- Staff and students must not attempt to bypass, disable, or alter security features of testing software or student information systems.
- Training and Awareness
- All faculty and staff will receive regular training on assessment protocols, data privacy, and security best practices.
- Students will be educated about academic honesty, appropriate use of technology, and the consequences of security violations.