3.608 Transcript Alterations
- Official Recordkeeping
- Student transcripts are maintained as official records of academic achievement and must accurately reflect coursework, grades, credits, and other approved notations.
- Only authorized personnel designated by the Superintendent (e.g., Registrar, Principal) may make changes to a transcript.
- Permitted Alterations
- Transcript alterations are permitted only when:
- Correcting a clerical or data-entry error.
- Reflecting a grade change formally approved by the teacher and administration.
- Recording an official withdrawal, transfer, or completion of graduation requirements.
- All changes must be fully documented in the student’s permanent file, with the date, reason for the alteration, and the authorizing official’s signature or digital approval.
- Transcript alterations are permitted only when:
- Prohibited Actions
- Unauthorized alterations, deletions, or falsifications of transcript data are strictly prohibited.
- No employee, student, or parent/guardian may request or attempt changes that misrepresent academic achievement.
- Disciplinary or legal action may result from attempts to falsify records.
- Release of Transcripts
- Official transcripts will be issued only through the Registrar’s Office (or designated office) upon receipt of a proper request.
- Transcripts provided directly to students or parents will be clearly marked “Issued to Student” and may not be considered official by colleges, universities, or other institutions.