Policy Statement:

Lakeway Christian Schools (LCS) recognizes the importance of fundraising, events, and student activities as integral components of the school community. This policy establishes guidelines and procedures to ensure the responsible fiscal management of these activities while promoting their educational and community-building objectives.

Fundraising Activities:

• Purpose and Approval: All fundraising activities conducted on behalf of LCS must have a clearly defined purpose and gain prior approval from the appropriate school authority, such as the principal, school administration, or the Board of Directors.
• Financial Oversight: A designated individual or committee shall oversee the financial aspects of fundraising activities, including budgeting, record-keeping, and financial reporting.
• Funds Allocation: Funds raised through fundraising activities shall be allocated as specified in the activity's purpose. Transparent accounting practices must be maintained to ensure proper allocation and utilization of funds.
• Financial Reporting: Regular financial reports shall be prepared and presented to relevant stakeholders, including the Board of Directors, to provide visibility into the financial status of fundraising activities.

Events:

• Event Planning: All school-sponsored events shall undergo comprehensive planning, including budgeting for expenses, revenue projections, and cost control measures.
• Budget Adherence: Event organizers shall adhere to approved budgets and seek authorization for any significant deviations.
• Financial Accountability: A designated individual or committee shall maintain financial records for events, ensuring the accurate tracking of income and expenses.
• Profit Allocation: Any profits generated from school events shall be used to support the educational mission of LCS or as specified in the event's purpose.

Student Activities:

• Student-Led Activities: Student-led clubs, organizations, and activities that involve the collection or expenditure of funds must have a faculty advisor responsible for financial oversight.
• Budgeting: Student activity groups must develop and adhere to a budget outlining income sources, expected expenses, and a plan for fund utilization.
• Accountability: Student activity leaders shall maintain transparent financial records, and these records shall be made available for audit or review upon request.

Financial Policies Compliance:

All fundraising, event, and student activity financial operations shall comply with LCS's financial policies, including cash handling, record-keeping, and reporting procedures.

Review and Audit:

This policy will be subject to periodic review and audit to ensure compliance and effectiveness in promoting responsible fiscal management of fundraising, events, and student activities within the school community.