Policy Statement:

Lakeway Christian Schools (LCS) recognizes the critical importance of managing its Information Technology (IT) inventory effectively to support the school's educational and administrative operations. This policy outlines the principles and procedures governing the management and control of IT inventory within LCS.

Objective:

Lakeway Christian Schools (LCS) commits to maintaining an organized, secure, and effective IT inventory system that facilitates seamless educational and administrative functions. This policy encompasses the systematic management, tracking, and optimization of all IT assets throughout their lifecycle.

IT Asset Management:

• Inventory Tracking: Implement and maintain a comprehensive IT asset inventory, documenting details such as purchase date, cost, location, user, status, and technical specifications.
• Asset Tagging: All IT assets shall be clearly tagged and registered within the inventory system to facilitate tracking and management.

Lifecycle Management:

• Acquisition: Ensure IT assets are acquired following LCS’s procurement policies and that they align with technological requirements and budgetary allocations.
• Maintenance: Establish regular maintenance schedules to uphold the functionality, security, and longevity of IT assets.
• Disposition: Manage the decommissioning, disposal, or repurposing of IT assets in a secure and environmentally responsible manner.

Security and Compliance:

• Data Security: Ensure that all IT assets adhere to data protection policies, safeguarding information from unauthorized access and potential breaches.
• Compliance: Ensure adherence to software licensing, warranties, and regulatory compliance related to IT asset management and disposal.

Use and Accessibility:

• User Assignment: Manage the assignment of IT assets to staff, faculty, and students, ensuring equitable access and maintaining clear accountability.
• Remote Access: Establish policies to securely manage and monitor remote access to IT assets and data, especially in scenarios involving off-campus use.

Software Management:

• License Management: Maintain a record of software licenses, ensuring legal use and managing renewals efficiently.
• Software Allocation: Ensure that software allocation aligns with educational and administrative requirements while adhering to licensing agreements.

Technology Refresh and Upgrades:

• Upgrading: Periodically evaluate IT assets for potential upgrades to maintain technological relevance and enhance functionality.
• Technology Refresh Cycle: Establish a systematic technology refresh cycle to ensure that IT assets are periodically updated or replaced to keep pace with technological advancements.

Rationale for the Policy:

This policy aims to:

• Optimize IT Assets: Ensure the optimal use, functionality, and lifespan of IT assets to support LCS’s operational and educational pursuits effectively.
• Ensure Security and Compliance: Uphold data security and compliance with legal and software licensing requirements to mitigate risks and avoid legal consequences.
• Support Educational Objectives: Facilitate seamless educational and administrative operations by ensuring the availability, reliability, and efficacy of IT assets.