The school shall follow a defined annual timeline for distributing and receiving employment contracts. This process will support operational efficiency, foster professional stability, and align staffing with the strategic needs of the school.

This policy applies to all employees who are issued annual or term-based contracts, including:

• Teachers and instructional staff
• Administrators and leadership personnel
• Support staff employed on a contractual basis

Contract Timeline Overview

Stage	Typical Date (Adjust per School Calendar)
Performance Evaluations Completed	By April 1
Contracts Issued	On the last day of school
Contracts Due (Signed & Returned)	By 10 days after receiving the contract
New Contracts Begin	August 1 (or start of new school year)

Note: Specific dates may vary depending on the academic calendar. The Superintendent may adjust this timeline with Board approval.

Performance Considerations

• Contract offers are contingent on satisfactory performance as determined by the most recent evaluation.
• Employees not meeting performance expectations may be placed on a performance improvement plan or may not be offered a contract for the following year.

Contract Issuance

• The Superintendent (or designee) is responsible for issuing contracts to eligible staff by the stated timeline.
• Contracts will include:
  • Employment dates
  • Position title
  • Compensation
  • Reporting structure
  • Employment terms (e.g., full-time/part-time, exempt/non-exempt)

Contract Return and Acceptance

• Employees must sign and return contracts by the stated deadline.
• Failure to return a signed contract by the deadline may result in the offer being rescinded and the position declared vacant.
• Extensions may be granted at the discretion of the Superintendent in exceptional circumstances.

Resignation and Non-Renewal

• Employees wishing to resign should provide written notice as early as possible, but no later than 30 days before the start of the new contract period.
• Non-renewal of contracts will be communicated in writing by the Supeintendent by the last day of school, unless otherwise stipulated in the employment contract.

Board Oversight

• The Board of Directors is responsible for approving contracts for the Executive Director and Superintendent.
• Any significant changes to contract terms or the contract timeline must be approved by the Board.