Policy Statement:

Lakeway Christian Schools (LCS) recognizes the importance of efficient and integrated management of its resources. This policy outlines the principles and procedures for the implementation and use of an Enterprise Resource Planning (ERP) system to enhance financial management, administrative processes, and overall operational effectiveness.

Enterprise Resource Planning System:

• Implementation:
  • LCS shall maintain an ERP system to streamline and integrate various administrative functions, including but not limited to finance, human resources, procurement, and student information management.
  • The selection, implementation, and maintenance of the ERP system shall be the responsibility of the Chief Financial Officer (CFO) in collaboration with the IT department and other relevant stakeholders.
• Integration:
  • The ERP system shall provide seamless integration between different departments and functions, ensuring data accuracy, consistency, and accessibility across the organization.
• Financial Management:
  • Budgeting and Financial Reporting:
    • The ERP system shall support the budgeting process by providing tools for budget creation, approval workflows, and real-time monitoring of budget vs. actual expenditures.
    • It shall enable the generation of financial reports, including balance sheets, income statements, and cash flow statements, to facilitate informed decision-making by the Board of Directors.
  • Accounts Payable and Receivable:
    • The ERP system shall facilitate efficient management of accounts payable and accounts receivable processes, including invoice processing, payment approvals, and revenue collections.
  • Asset Management:
    • Asset tracking and depreciation calculations shall be integrated into the ERP system to ensure accurate recording and reporting of the school's assets.
• Administrative Efficiency:
  • Human Resources Management:
    • The ERP system shall support human resources functions, including personnel records management, payroll processing, benefits administration, and employee performance evaluations.
  • Procurement and Inventory:
    • Procurement procedures, purchase requisitions, and inventory management shall be streamlined through the ERP system to optimize resource allocation and cost control.
  • Student Information Management:
    • Student data, including enrollment, attendance, and academic records, shall be managed efficiently through the ERP system to support academic planning and reporting.
• Data Security and Privacy:
  • Access Control:
    • Access to the ERP system shall be controlled through user accounts with appropriate permissions to ensure data security and privacy.
  • Data Backup and Recovery:
    • Regular data backups shall be performed to safeguard information stored in the ERP system, and procedures for data recovery shall be established.
• Training and Support:
  • User Training:
    • LCS shall provide training to staff members on the proper use of the ERP system to maximize its benefits and ensure accurate data entry.
  • Technical Support:
    • Technical support shall be available to address any system-related issues or inquiries.

Board Selection:

Currently, the Board of Directors has approved the adoption of Skyward for the ERP along with Blackbaud for Student Billing, Financial Aid, and the SIS.

Review and Enhancement:

This policy shall be reviewed periodically to assess the effectiveness of the ERP system in meeting the school's operational needs. Necessary enhancements or modifications to the ERP system shall be considered based on evolving requirements and technological advancements.

References:

• LCS Mission Statement
• LCS Strategic Plan
• LCS Financial Policies and Procedures
• Federal Laws, Regulations, and Standards
• ERP System Implementation and Management