Board Policy: Student Concerns and Grievances

1. Purpose

The purpose of this policy is to ensure that student concerns are addressed promptly, fairly, and respectfully, while maintaining a safe, supportive, and orderly school environment. The School Board is committed to providing students with a clear process for raising concerns and seeking resolution.

2. Scope

This policy applies to all students enrolled at the school and covers concerns related to:

• Academic matters
• Student conduct or discipline
• School policies or procedures
• Student welfare, safety, or well-being
• Interpersonal issues involving students or staff

This policy does not replace mandatory reporting requirements or legal obligations related to child protection or safety.

3. Guiding Principles

• Students have the right to express concerns without fear of retaliation.
• Concerns will be handled respectfully, confidentially, and fairly.
• Issues should be resolved at the lowest appropriate level whenever possible.
• All parties involved will be treated with dignity and impartiality.

4. Informal Resolution

Students are encouraged, when appropriate, to first raise concerns informally by:

• Speaking directly with the relevant teacher, advisor, or staff member; or
• Seeking support from a counselor, homeroom teacher, or designated student advocate.

Many concerns can be resolved quickly and effectively through informal discussion.

5. Formal Concern Process

If a concern is not resolved informally, or if the issue is serious in nature, a student (or their parent/guardian, if applicable) may submit a formal concern.
Formal concerns should:

• Be submitted in writing (paper or electronic)
• Clearly describe the issue, relevant dates, and individuals involved
• Be submitted to the Principal or designated school administrator

6. Review and Response

Upon receipt of a formal concern:

1. The administrator will acknowledge receipt within a reasonable timeframe.
2. The concern will be reviewed, and relevant information may be gathered.
3. The student (and parent/guardian, if applicable) may be invited to participate in discussions.
4. A written response or decision will be provided, outlining findings and any actions taken.

7. Escalation to the Board

If the student or parent/guardian believes the concern has not been appropriately addressed at the administrative level, the matter may be referred to the School Board.
The Board will:

• Review the process followed and outcomes reached
• Ensure policies and procedures were applied fairly
• Determine whether further action is warranted

The Board does not typically reinvestigate facts unless procedural concerns arise.

8. Confidentiality

All concerns will be handled with appropriate confidentiality. Information will be shared only with individuals who need to know in order to address the concern, except where disclosure is required by law.

9. Protection from Retaliation

Retaliation against any student who raises a concern in good faith is strictly prohibited and may result in disciplinary action.

10. Record Keeping

The school shall maintain appropriate records of formal student concerns and their resolution in accordance with school policy and applicable laws.